Booth space dimensions are 10’ x 10’ for all vendors. If any equipment is to be used on-site to perform, demonstrate or create products, it must be contained within the specified space allocation. Each vendor is responsible for the design, construction and disassembly of each booth structure as scheduled by the event Coordinators. The Hillsborough Arts Council will not provide tables, tents or a power source. Any booth that does not conform to size specifications or appearance regulations will not be allowed to participate in the event.
Vendors are requested to contact Last Fridays Management via email in advance if they are unable to attend on a date they signed up for, as there may be vendors on a waitlist wanting to participate in the event.
SUMMARY OF TERMS AND CONDITIONS
Event Location: Historic Downtown Hillsborough, vendor set up in the historic Courthouse block including the section of closed East King Street, Hillsborough North Carolina.
Event Dates and Times: 6:30 – 9:30 pm, Fridays April 26, May 31, June 28, July 27, August 30, and September 27.
Application: An application is a commitment to the event, but does not mean you are accepted into the events. No full refunds will be given after the acceptance notice has been sent. See refund policy.
Refund Policy: Booth space fee and Town of Hillsborough Special Events Privilege License fee will be refunded if the application is not accepted. If you are unable to attend any event that you have been accepted for, the Arts Council will attempt to fill your space. If your space is filled, payment can be applied to the next event you have signed-up to attend or if you are not attending future events, will be returned. In the event your space cannot be filled, no refunds will be made.
Cancellation Policy: Vendors should call or email 5 days in advance if they are unable to attend on a date they have signed up for. Failure to notify Last Fridays Management more than once could result in reassignment of the vendor’s space. If severe weather alert is in effect, the event may be postponed or canceled. If the event is canceled, the decision will be made and announced at 4 pm on the date of the event. Please check for cancellations at www.lastfridays.org, or Hillsborough Arts Council’s Facebook page, or call 919-643-2500. Last Fridays will give vendors opportunity to have a table at the next month’s Last Friday if space is available. No refunds will be given. If a vendor is committed to a Last Fridays which is canceled, not appearing at the event will not count against the vendor.
Booth Set Up: Can begin no earlier than 5:45 pm to ensure orderly setup. The Courthouse greens are not level in some areas so bring necessary shims if needed for your booth setup.
Booth Breakdown: All booths must be off the street and courthouse lawn by 10:00 pm the evening of the event. All materials must be completely removed from the street and the courthouse lawn. If booth space is not cleaned up and abundance of garbage is left behind, the vendor will be charged a clean-up fee of $100.00.
Booth Operation: The booth must be open and staffed during regular event hours. Anyone arriving late may be refused entrance to future events. Nothing shall be placed on the sidewalks or interfere with the buildings, entrance or walkways of downtown building or residences. Vendor’s booths must not interfere with adjacent exhibits in any way. Vendors shall be liable for delivery, handling, erection and removal of their own displays and materials.
Merchandise: Last Fridays Management will determine through its selection process whether merchandise is acceptable. Vendors can display or sell only juried merchandise as listed on the application. Stored inventory must be covered and kept from public view. Otherwise, you will need to store your merchandise in your vehicle.
Vendors and their staff must exhibit professional behavior at all times while on the event site. The Last Fridays Management reserves the right, in its sole discretion, to determine what constitutes professional behavior. Violation of this rule will result in the vendor, their staff and exhibits being excluded from the event site without refund. This may impact your acceptance in future events.
Vendors are not to bring alcohol or pets, except animal service agencies that have been approved to bring pets, to the event.
Vendors should consider a tent or coverage in case of light rain. If severe weather alert is in effect, the event may be postponed or canceled. If the event is canceled, the decision will be made and announced at 4 pm on the date of the event. Please check for cancellations at www.lastfridays.org, or Hillsborough Arts Council’s Facebook page, or call (919) 643-2500.
Hillsborough Arts Council in Hillsborough will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to the reasons of the enclosure in which the event is held, being before or during the event is destroyed by fire, or other calamity, or by an act of God, public enemy, strikes, statutes, ordinances, or legal authority or any other act beyond the control of the Hillsborough Arts Council that makes it impossible or impractical to hold the event. The Hillsborough Arts Council will not be liable for any damage done by vendors to public/private property during set-up, tear down and regular operating hours. This includes the operation of any equipment (motorized or non-motorized.)